ALPHA THETA CHAPTER OF SIGMA CHI FRATERNITY, INC. Alpha Theta Chapter M.I.T. founded 1882 founded 1861 March 22, 1997 Minutes of the meeting of the Corporate Board, held February 17, 1997. The meeting was called to order at 7:03 PM in the Chapter House Library. Present: Herb Mower (Board), Jim Harmon (House Manager, Fall Board Rep.), Peter K. Hadley (Board), Josh Littlefield (Board), Adam Kropp (Quaestor, Board), Ben Hellweg (Proxy G.Z.), T. J. Black (Proxy Consul), Philip Kim, Karl Buttner (Board), Dan Frisk (W.W. Mgr.), Dale Chon (Spring Board Rep.). Minutes of the October 29, 1996, meeting were accepted as distributed, with minor corrections. Mark Curtiss had a last minute conflict with the meeting and was unable to attend. Finanical discussions were postponed to a future meeting. CHAPTER REPORTS Consul - Jason Black (proxy) 1. The Chapter is doing very well. They are looking forward to the upcoming Province Conference. 2. Herb asked about a letter from the Grand Praetor on which he was copied referring to a need to form an "Alumni Advisory Committee." The House was unsure what prompted this request. Quaestor - Adam Kropp 1. The House is financially sound. Accounts are still being turned over from the Fall Quaestor, so rent may not have been paid as yet. 2. The Quaestor was advised that the House will have some financial obligations for the 115th reunion; specifically, Friday night tea and events and Sunday BBQ. The chapter should also arrange to rent a van for reunion weekend to ferry alumni around to activities. COMMITTEE REPORTS Aardvark (House maintenance) Committee - Karl Buttner 1. The committee has created a list of immediate tasks, to be accomplished before the 115th reunion, and other tasks. Immediate tasks include replacement of broken glass in the front door, work on the zero floor bathroom (the toilet is falling into the floor), and at least temporary repair of leak damage to the first floor ceiling. 2. Jim Harmon will call Santucci, a general contractor, regarding the glass replacement. 3. The zero floor bathroom should be tackled by Spring Break at the latest, and involves ripping up and replacing the bathroom floor. 115th Reunion - Ben Hellweg 1. There will be a telethon to encourage attendance on March 5,6. 2. Ben will rent china, etc. as needed for the 115th events at the house. 3. Seven early registrations have been received. 4. We have commitments from the Logarhythms, the Gospel Choir, and the band. BUSINESS Work Week Planning - Dan Frisk 1. Dan circulated a long list of potential projects for discussion. 2. The zero floor is in need of more floor tile work, and Dan would also like to create more storage there. 3. Many dining room chairs need repair/replacement. The majority are either very loose or broken. It isn't clear how to proceed with this as the chairs were custom made. 4. The pantry floor needs retiling and the shelves are sagging and need straightening or replacement. 5. The 3rd and 4th floor carpeting was never installed last year, though a deposit was paid. Kris Kendall will be asked to follow up on this. 6. 4LF needs more attention. There is still an exposed electrical cable in the ceiling which needs to be boxed, and there are gaps at the intersection of the floor and wall. 7. The lighting in the back stairs to the zero floor needs attention. Bulbs only last a couple of weeks before they burn out. 8. Dan was asked to pare down the list to fit his resources and a small budget, and to have a specific proposal for the next meeting. The next Corporate Board meeting take place on March 31, 1997. The meeting adjourned at 8:40 PM. Respectfully submitted, Joshua B. Littlefield Corporate Clerk