ALPHA THETA CHAPTER OF SIGMA CHI FRATERNITY, INC. Alpha Theta Chapter M.I.T. founded 1882 founded 1861 November 5, 2000 Minutes of the meeting of the Corporate Board, held October 10, 2000. The meeting was called to order at 7:11 PM in the Chapter House Library. Present: Mark Curtiss (Board), Jay Krone (Board), Albert Chan (Consul, Board), Nick Cohen (Spring Board Rep.), Josh Littlefield (Board), P. K. Hadley, Mike DeLaus, Danny Craig (House Mgr, Board), Karl Buttner (Board), Rich Obert (R.A.), Roger Nielsen (Fall Board Rep.). Absent: Herb Mower (Board), Tom Faust (Board), Ben Hellweg (Board), Richard Yeh (G.Z., Board), Criswell Choi (Quaestor, Board). Minutes of the March 2, 2000, meeting were accepted as distributed. CHAPTER REPORTS Consul Report - Albert Chan 1. Rush went very well, resulting in 10 pledges. A few social events have occurred since them, all have been successful, with no problems. The pledge program is underway, and includes TIPS training and an alcohol seminar. There will also be legal liability training for officers. 2. Neal Dorow has recently resigned. No reasons were given for his resignation. A replacement will be sought. Steve Immerman will take over many of Dorow's responsibilities in the interim. 3. The trip to Herbie's Forest was canceled due to some changes there, which resulted in a lack of work for the Chapter to undertake. The Chapter will make up the community service through participation in a Habitat for Humanity project. Quaestor Report - Albert Chan for Criswell Choi 1. The balances in the Chapter accounts are good. House Manager - Danny Craig 1. There have been a few more plumbing problems with toilets, and the leak of the second floor head continues to be a problem. 2. The required egress inspection should be happening soon. 3. The dumpster situation has been cleared up. The dumpster was reinspected, the citation hearing was canceled, and no fine was paid. The Chapter is now carefully monitoring the dumpster's cleanliness. Another pickup has been added to the schedule, though the dumpster company is not providing regular service. It was suggested that the inspectors office be used to add pressure to the dumpster company when scheduled pickups don't occur. CORPORATE REPORTS President Report - Mark Curtiss 1. Neal Dorow's departure after 12 years has come as a big shock to the IFC and AIFC. 2. The AIFC has formed a committee to review the AIFC charter. They are considering revamping the structure of the organization and forming new standing committees. The proposed changes will be voted in November. Treasurer Report 1. No treasurer report was given due to the absence of the treasurer. Building Needs Committee - Mike DeLaus 1. The committee has been focusing on two tasks. Firstly, they've been assessing the status of the house, and the needs and wants of the Chapter. Danny Craig, the undergraduate renovation coordinator, has put together a report that he will publish on the house web site. 2. Secondly, the committee has been working to select an architect. They've developed a list of candidates and sought interest. Now the list is down to a few firms, with which the committee will meet over the next two weeks. They hope to have finalized the selection by the end of October. 3. The committee hopes to have initial plans for the renovation by the end of the year. Capital Campaign Committee - Mark Curtiss 1. There has not been much progress in forming this committee yet while architect selection has been proceeding. A chairman is still being sought. Mark would like to expand the circle of alumni participating in Corporation activities in general, especially with the 120th reunion coming shortly. He'd like to include alumni outside the Boston area as well. Mark expects to make some progress on the formation of this committee in the next few weeks. OLD BUSINESS Work Week - Jon Coe 1. Jon had not yet prepared a final report for presentation to the Board. The work that occurred varied somewhat from the original proposal, in some cases due to wanting to avoid areas that will be addressed by the renovation. A final report will be produced for the next Board meeting. 2. Jon led a tour of the Work Week improvements after meeting. Of particular interest was the new, deep red wall color in the Music Room, which makes the room feel warmer and more inviting. NEW BUSINESS 120th Reunion in 2002 - Mark Curtiss 1. John Piotti has agreed to take on the role of reunion coordinator. He would like to have an undergraduate coordinator, probably a current sophomore or junior, chosen to assist him, as has been done in the past (starting with John himself twenty years ago.) The Consul and President will discuss the election or selection of this person. 2. John wants to form an alumni reunion committee with alumni from around the country. The committee will work by conference calls and email. This committee should be established in the next month or so. Swanson Scholarship Dinner - Mark Curtiss and Albert Chan 1. A dinner for the presentation of the first annual Robert A. Swanson Memorial Scholarship, conceived by Rolf Brauchler '69 and Jim Black '69, has been organized to coincide with Alumni weekend at the house, October 28. There has been a very good response from alumni and invited MIT dignitaries. The turnout is expected to be very good. 2. There was discussion of the possibility of creating an annual scholarship dinner, which will be pursued further once the Swanson Scholarship dinner is over. The meeting adjourned at 8:11 PM. Respectfully submitted, Joshua B. Littlefield Corporate Clerk